Solve the Vacation Hours Puzzle
Puzzled about how to keep track of staff vacation hours at your child care, daycare or preschool? You’ll quickly realize there are a number of things you need to know. In fact you may have read our previous articles on tracking Paid Holidays, Earned Vacation and Planned Vacation Hours. The missing piece to the puzzle is recording when the vacation is actually taken and those hours have been used.
Let’s say one or more employees are on vacation, or perhaps they have recently returned. You’ll want to be sure the vacation time is accurately recorded on their time cards so it will be included on reports for payroll purposes. Typically you’d do this at the end of each pay period to catch any hours that may have been used during the period. If nobody was on vacation, that’s okay since there would not be any hours to process. In fact it’s really not limited to vacation. This concept would work for any appointment, personal time off, etc. that was previously planned.
In this article we’ll look at how Procare Software® may be used to track vacation hours used and to quickly review the number of hours still available for an employee. Continue reading
Schedule Vacation for Your Daycare Staff
Everyone needs a little vacation from time to time, especially those dedicated teachers, aides and other staff members at your daycare or early childhood learning center. Having some time off is good news for them, but what about scheduling those vacation hours? How will you keep track of who is taking vacation when? Especially during the summer months it can be a lot to trust to your memory alone.
Although you could mark off days on a big wall calendar in the office or staff break room you’ll probably find there is more information you’ll need. An easier way is to use a Child Care Software Program to keep track of hours earned, scheduled, taken and remaining for all types of benefits including vacation, sick and training time.
In previous articles we explored how to record Paid Holidays and keep track of Earned Vacation hours. In this article we’ll see how Procare Software® may be used to schedule vacation time (and other planned absences, like appointments and personal time) so you’ll know exactly who is on vacation and for how long. Continue reading
Earning Vacation Hours at Your Daycare
Thinking about your next vacation? Although your trip may not involve Hawaiian print shirts and colorful inner tubes it’s still fun to have something to look forward to. The not so fun part is figuring out how to keep track of vacation time earned and used for employees at your child care, daycare or preschool.
You can use a Vacation Accumulation Formula to determine the number of hours a person would earn for each pay period or forty hour work week, but you’ll still need a method to track those hours and answer questions like “How many vacation hours do I have left?”
If you offer vacation hours as a benefit at your child care business you’ll want to use Child Care Management Software to fully track all benefit hours including vacation, sick time, training, etc.
In this article we’ll look at how Procare Software® helps you easily track vacation time earned. Then in other articles you’ll see how to Plan Vacation Hours ahead of time and record Vacation Hours Used once the vacation has been taken. You’ll even be able to answer the “how many hours do I have left?” question. Continue reading
Aunt Martha, Software Security & You
Do you happen to have an Aunt Martha? You know the type. She’s kind and good with children, but someone who may be a bit of a busy body, with a little too much interest in other people’s business. Perhaps Aunt Martha works as a teacher, aide or front desk person at your child care center. How would you feel about letting her have unrestricted access to all your family, child and financial information?
As you think about it you’ll realize how setting limits within your child care software is an important consideration. Often these settings are referred to as “permissions” or “restrictions”, depending on whether you enable or block access to certain features. To take advantage of security settings like these you’ll need Child Care Management Software that allows you to configure how people are allowed to use the software.
In this article we’ll take a look at how Procare Software® may be used to let people like Aunt Martha do the work they need to do, while restricting access to areas of the program that aren’t really any of their business. Continue reading
Daycare Payroll: Holiday Hours
Although you probably won’t be taking a paid holiday to a tropical beach in Brazil (as pictured here), you may offer paid time off for holidays at your child care, daycare or preschool. If so, you’ll need a way to keep track of holiday hours for qualified employees and include that information on time sheets at the end of your pay period.
At the time of this writing we’re about half way between the 4th of July and Labor Day, two common holidays for those daycare centers operating in the good old U.S. of A. So, what better time to learn how to use Child Care Management Software to record holiday hours?
In this article we’ll talk about how to use Procare Software® to process paid holiday hours for all (or many) staff members at once. Continue reading
