The Nation's Leading Child Care Software

daycare software

Playing Musical Chairs with Your Enrollment?

Musical Chairs © Ant Strack/CorbisMusical chairs, it’s a great game with oh-so-familiar rules. Once the music stops, it’s all about who can sit down most quickly; who can claim that last vacant seat. Predicting enrollment at your child care center or preschool might feel a bit like that too. You’d like to be sure every seat is filled with happy, smiling faces. You don’t want to take away a chair, if you’ve still got room.

A recent question in the Procare Forum asked about tracking the date a child is expected to move to the next classroom. The more I thought about it, the more I realized this isn’t just about recording a date; it’s also about forecasting enrollment and revenue. What you really want to know is, “How is my enrollment shaping up for next month, this summer or fall?” In fact, it would be even better if you could project your revenue over the coming months as well.

So without playing any more musical chairs, let’s take a look at how your Child Care Management Software can help. Continue reading

Print Friendly

If Technology Stood Still

typewriter - circa 1975Okay, I admit it. I’m old enough to remember using a typewriter. Raise your hand if you remember too. At the time, it was a pretty good system, but there were a few drawbacks. For one thing, it wasn’t so easy to correct mistakes. Are any of you longing for a return to the days of “white-out” and correcting tape? Oh, and what about spelling gaffs and grammatical errors? You had to actually look things up in a real, printed dictionary or paperback grammar guide. Yes, those were the days all right.

Well, what if technology stood still? What if the Daycare Software you used today was the same as it was in 1995 or maybe even 2000? Of course, you’d never have anything new to learn, but would that be a good trade off? Continue reading

Print Friendly

Start the Year Right with Child Care Accounting

As the clock approaches midnight, we welcome in the New Year with confetti, noise makers, music and good cheer! A year full of hope and possibilities for your child care business to thrive and grow. You may even have a few New Year’s resolutions along these lines. One good resolution is to start the year right with your child care accounting.

For those of you already using Procare Software® we are pleased to introduce a new, free webinar called “Start the Year Right”. In this live, online broadcast, we’ll cover what you need to know when moving from one year to the next. This webinar is intended for people who have been using Procare and have data for the year just ending. If you are brand new to Procare and just getting started, you’ll be more interested in other classes on our Webinar Schedule.

Here’s a preview of what you’ll learn in the Start the Year Right class: Continue reading

Print Friendly

Apples & Oranges in Daycare Accounting

Have you ever tried to compare two child care accounting reports and been puzzled why the numbers don’t always match up? Long time readers may recall the article Apples, Oranges and Accounts Receivable, which had a similar theme.

For today’s take on comparing apples to oranges, we’re pleased to welcome guest blogger, Steve Suarez, from the Technical Support team at Procare Software®.

Deposit Reports and the Charge Credit Summary

Many people try to tie their Deposit Reports to their Charge Credit Summary reports as a check to see that all funds have been deposited correctly.

Although it’s possible the payment totals could match up on these two reports, often they do not. That’s not an indication that anything is wrong, it’s just that apples (Deposit Reports) don’t necessarily look like oranges (Charge Credit Summaries). Continue reading

Print Friendly

Plan “B” for Your Child Care Check In Station

Mom Checking InMaybe the Check In station at your daycare center or preschool has temporarily failed, or you don’t even have a Check In station at all. What is your “plan B” strategy for an alternate way to record attendance times for children if a Check In computer is not available? Computers can be down for a variety of reasons and it’s a good idea to have a strategy in place at those times, to reduce stress and keep your workflow going smoothly. With Procare Software® and the Attendance Tracker program you have a nifty alternate way to get kids checked in or out using the Receptionist feature. All you need is a working Procare computer available and a staff person to operate it. The Receptionist will let you quickly record times with the authorized person’s initials and the current date and time. Continue reading

Print Friendly
Procare Archives