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Measure Full-Time Equivalency at Your Preschool

Steady Beat of the MetronomeIf you’ve ever played piano or most any musical instrument, you may be familiar with the metronome. It’s used to help you keep in time with the music; that is, to play at a steady tempo and consistent pace.

Likewise, Full-Time Equivalency (FTE) is a way to help your child care business keep each classroom filled in a steady and predictable way.

The beauty of FTE is that it allows you to compare classrooms in a reliable manner, regardless of the types of programs offered. This is possible because FTE uses a single measurement to account for schedule variations, like full-day, part-day, or before and after school.

Here’s how it works. One child with a full-time, 5 day a week schedule would have a FTE of 1.0. Two children each scheduled half days, all week long, would have an FTE of 0.5 each, but combined they would also have an FTE value of 1.0. In other words, together they would be equivalent to one full-time child. Continue reading

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7 Tips for Back to School

Child Going Back to SchoolHow can your Child Care Management Software help you prepare for the start of the school year? Well, computers are not so good at decorating the bulletin board, organizing the block-play center or straightening the reading nook, but they can streamline administrative tasks so you have more time to get your lesson plans ready and classrooms in order.

To help, we’ve put together seven tips for getting the most from Procare Software during the busy times that always come with the back-to-school season. Continue reading

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Run Your Daycare from Anywhere

Message in a BottleSending a message in a bottle could be the only means of communication when you’re stranded on a deserted island, but it may take a while to hear back from civilization. Depending on the circumstances, that may be just fine with you. Sometimes we need to unplug for a while.

But when it comes to managing your child care business, you’ll want a secure and reliable way to connect to your Family Data and Family Accounting information from home, at work or on the go.

There are several ways to remotely access your child care database. The best option, for your situation, depends on what you’ll want to do remotely and how many people need to be connected at the same time.

 

 

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How to Track Daycare Marketing & Enrollment

Preschool Teacher & Child Playing with BlocksWith the current economy, maintaining a stable and profitable enrollment base, as well as an updated and active waiting list, are key ingredients to the prosperity of your child care, daycare or preschool. Maintaining records to track the success of various advertising campaigns, new contacts generated, referral sources, and how many contacts move on to  become customers, are all important ingredients to successful growth.

In today’s post, we’ll take a look at using Procare Software® to track these items so owners and directors can reliably see results.

Track Marketing Sources

Procare includes a very powerful database that can accomplish a wide variety of tasks, extending way beyond the scope of daily child care management. One of these is a Customer Relationship Management database, or CRM.

Set Up Customer Relationship Management (CRM)

Create the marketing items you wish to track. From Procare Home screen go to  Configuration > System > Database Management > Tracking Items & User Defined Fields. See: How to Set Up Tracking Continue reading

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Playing Musical Chairs with Your Enrollment?

Musical Chairs © Ant Strack/CorbisMusical chairs, it’s a great game with oh-so-familiar rules. Once the music stops, it’s all about who can sit down most quickly; who can claim that last vacant seat. Predicting enrollment at your child care center or preschool might feel a bit like that too. You’d like to be sure every seat is filled with happy, smiling faces. You don’t want to take away a chair, if you’ve still got room.

A recent question in the Procare Forum asked about tracking the date a child is expected to move to the next classroom. The more I thought about it, the more I realized this isn’t just about recording a date; it’s also about forecasting enrollment and revenue. What you really want to know is, “How is my enrollment shaping up for next month, this summer or fall?” In fact, it would be even better if you could project your revenue over the coming months as well.

So without playing any more musical chairs, let’s take a look at how your Child Care Management Software can help. Continue reading

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