How can your Child Care Management Software help you prepare for the start of the school year? Well, computers are not so good at decorating the bulletin board, organizing the block-play center or straightening the reading nook, but they can streamline administrative tasks so you have more time to get your lesson plans ready and classrooms in order.
Sending a message in a bottle could be the only means of communication when you’re stranded on a deserted island, but it may take a while to hear back from civilization. Depending on the circumstances, that may be just fine with you. Sometimes we need to unplug for a while.
There are several ways to remotely access your child care database. The best option, for your situation, depends on what you’ll want to do remotely and how many people need to be connected at the same time.
With the current economy, maintaining a stable and profitable enrollment base, as well as an updated and active waiting list, are key ingredients to the prosperity of your child care, daycare or preschool. Maintaining records to track the success of various advertising campaigns, new contacts generated, referral sources, and how many contacts move on to become customers, are all important ingredients to successful growth.
In today’s post, we’ll take a look at using Procare Software® to track these items so owners and directors can reliably see results.
Track Marketing Sources
Procare includes a very powerful database that can accomplish a wide variety of tasks, extending way beyond the scope of daily child care management. One of these is a Customer Relationship Management database, or CRM.
Set Up Customer Relationship Management (CRM)
Create the marketing items you wish to track. From Procare Home screen go to Configuration > System > Database Management > Tracking Items & User Defined Fields. See: How to Set Up Tracking Continue reading
Musical chairs, it’s a great game with oh-so-familiar rules. Once the music stops, it’s all about who can sit down most quickly; who can claim that last vacant seat. Predicting enrollment at your child care center or preschool might feel a bit like that too. You’d like to be sure every seat is filled with happy, smiling faces. You don’t want to take away a chair, if you’ve still got room.
A recent question in the Procare Forum asked about tracking the date a child is expected to move to the next classroom. The more I thought about it, the more I realized this isn’t just about recording a date; it’s also about forecasting enrollment and revenue. What you really want to know is, “How is my enrollment shaping up for next month, this summer or fall?” In fact, it would be even better if you could project your revenue over the coming months as well.
Okay, I admit it. I’m old enough to remember using a typewriter. Raise your hand if you remember too. At the time, it was a pretty good system, but there were a few drawbacks. For one thing, it wasn’t so easy to correct mistakes. Are any of you longing for a return to the days of “white-out” and correcting tape? Oh, and what about spelling gaffs and grammatical errors? You had to actually look things up in a real, printed dictionary or paperback grammar guide. Yes, those were the days all right.
Well, what if technology stood still? What if the Daycare Software you used today was the same as it was in 1995 or maybe even 2000? Of course, you’d never have anything new to learn, but would that be a good trade off? Continue reading