How to Track Subsidized Child Care
If your daycare, preschool, or other place of early childhood learning offers child care to subsidized families through a state or county agency (like DHS, DFACS, Head Start, etc.) you’re already well versed in the effort involved in tracking payments from each different agency. Using Child Care Management Software can greatly streamline the process by tracking the amount owed by each agency and handling parent co-payments.
In this article we’ll take a look at how Procare Software® can help you track, not only how much each agency owes, but exactly what item(s) they still owe you for – so you won’t be leaving money on the table. And we’ll show you how a single agency payment may be disbursed to cover dozens of children all at once. Continue reading
Tracking Employee Childcare
It’s quite likely that at least some staff members at your child care, daycare or preschool have young children of their own. In fact children of employees may already be enrolled at your center. Perhaps you even offer them a discount on their child care tuition because they are on staff. But how do you track it? Can you deduct it directly from their payroll checks? Is it necessary to record daycare fees separately for the child?
Well, that’s what we’re going to answer with today’s blog post. The short answers are “Yes” the amount for child care may be deducted from paychecks and “Yes” you may also record the fees separately for the child. Continue reading
Schedule Child Care Fees by Date
If you work in early childhood education running a childcare center, daycare or preschool you’re certain to be familiar with weekly and monthly tuition fees charged to families and subsidizing agencies. In fact you may even use Procare Software to help with daily child care management tasks, especially when it comes to charging recurring child care fees.
With Procare, Child Care Billing may be automated by setting up regular billing cycles like “Weekly” and “Monthly” to easily process tuition charges for all families at once. This is a great time saver, but of course sometimes fees change based on the calendar. You may charge one amount during the school year and another for summer. Or, the rates may change when a child reaches a certain age and moves to a new classroom. Wouldn’t it be great if that weekly amount could be tied to particular dates on the calendar – allowing the amount to change automatically based on the dates entered? Continue reading