Puzzled about how to keep track of staff vacation hours at your child care, daycare or preschool? You’ll quickly realize there are a number of things you need to know. In fact you may have read our previous articles on tracking Paid Holidays, Earned Vacation and Planned Vacation Hours. The missing piece to the puzzle is recording when the vacation is actually taken and those hours have been used.
Let’s say one or more employees are on vacation, or perhaps they have recently returned. You’ll want to be sure the vacation time is accurately recorded on their time cards so it will be included on reports for payroll purposes. Typically you’d do this at the end of each pay period to catch any hours that may have been used during the period. If nobody was on vacation, that’s okay since there would not be any hours to process. In fact it’s really not limited to vacation. This concept would work for any appointment, personal time off, etc. that was previously planned.