W-2s for Your Child Care Business
As the January deadline for issuing W-2s to your employees approaches, you may be interested in a few tips on preparing W-2s and the summary W-3 form. This information applies regardless of what system you use to produce your W-2s.
Payroll Reports
If your accountant is doing W-2s for you or you’re doing them by hand, you’ll need some payroll reports showing both the taxable earnings for each employee as well as the amounts withheld. Using Daycare Payroll Software from Procare, this information appears on the “Employee Earning / Withholding Summary” with all the detail you’ll need in a one-page-per-person format. If you don’t need that much detail, there’s also a single page report that includes all employees called the “Simple Withholdings Summary”. Continue reading
Daycare Payroll: E-File W2’s
Tired of manually filing W2 forms for your child care business? Well, there’s no reason to print reams of paper W2’s any longer. With Daycare Payroll Software and the W2 Program from Procare Software®, you may now choose to e-file federal W2’s for your child care, daycare or preschool.
Why file electronically?
It’s fast, secure and provides an immediate receipt for proof of filing from the Social Security Administration (SSA). Also, electronic filers have a later filing deadline (the last day of March) vs. the last day of February for all other filers, according to the SSA “How To File” Instructions.
How will it work?
It’s easy. The Procare W2 Program will import your payroll data for the year so you can review it and make any necessary adjustments. Then, with one button click you’ll create an export file that can be uploaded to the SSA Website. You’ll just need to register at the SSA Business Services page and log in to your account to upload the file.
Learn more about ordering Procare W2 / 1099 Software and Tax Table formulas for the New Year – See: W2s Frequent Questions
Until next time, cheers!
-Phil
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If you have questions or comments about this article (or suggestions for another article) I’d be pleased to hear from you. Drop me a note at phil@procaresoftware.com.
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